Security and privacy
Your read is yours. Here’s who sees what.
Each person sees their own read, and your organization sees group results and how far along each person is. Here’s how that’s enforced.
What everyone sees
Where you’re strong
You spot the flaw in a plan early.
Working with you
Bring a problem early, with a first idea.
Only you see this
- Working styleYes
- Competency readYes
- Coaching chatsYes
- Plan and goalsYes
- 360 feedbackThemes, once 3 answer
- Team resultsTheir team, 3 or more
Tip Bring Jordan a problem early, with a first idea, and you’ll get help solving it.
A tip, never a score
- Working styleTips, never scores
- Competency readShapes their tips, never shown
- Coaching chatsWhat they share
- Plan and goalsWhat they share
- 360 feedbackNo
- Team resultsTheir team, 3 or more
Your team’s been under strain lately.
Tip Thank Ryan for flagging the testing risk on Monday.
Strain is the whole team’s, never who
- Working styleTips, never scores
- Competency readShapes their tips, never shown
- Coaching chatsWhat they share, plus team-wide strain, never who
- Plan and goalsWhat they share
- 360 feedbackReviews the rater list, sees no answers
- Team resultsTheir team, 3 or more
Groups of 3 or more, never a name
- Working styleGroup results only
- Competency readGroup results only
- Coaching chatsNo
- Plan and goalsParticipation only
- 360 feedbackRound status and counts, never answers
- Team resultsGroups of 3 or more
A coach the person chooses and HR approves also sees their full assessment results, their plan and goals, their 360 answers without names, and short labels for any strain Sphere notices. Never what they’ve said to Sphere. Anyone can turn off the tips colleagues get about working with them. What HR sees is the default setting: only a Client Executive can change it, and anyone can keep their own results out of it in Settings.
How it’s enforced
Private by default
Each person sees their own results. Your organization sees group results, with small groups left out, and by name only how far along each person is, never what it's about. In the default setting, HR never sees a named person's scores.
Locked down in the database
Row-level security in the database ties each person's records to their own account.
How scores are made
Assessment scores come from fixed scoring rules, and Sphere explains what a result means. What an AI reads in a career story or 360 comments can add to a score, and never carries one alone.
Answers stay anonymous
360 and pulse answers never carry a name. Themes appear only once enough people answer, shuffled so nothing points back to anyone.
Encrypted everywhere
TLS 1.2 or higher in transit and AES-256 at rest. Credentials for the systems you connect get a second layer of AES-256-GCM encryption.
Consent by country
Opt-in can be required for everyone or for chosen regions, and people marked EU, EEA, UK or Quebec start on it. Under opt-in, no answer counts as no, and that person's results stay out of what your organization sees.
Every change on the record
Changes admins make to privacy settings are written to an audit log: who, what, when.
Delete anytime
Anyone can delete their account and everything in it, uploaded files included. People do it from their settings, and admins ask us.
For your security review
Ask for our data security brief. Send us your questionnaire and we’ll complete it, then walk your team through it on a call.